By-Laws of the Bluegrass Leather Guild

May 1993 (copied Feb. 1997)

  • Section 1 – Our Reason for Being
    • The guild will teach and promote leathercraft.
  • Section 2 – Meetings
    • Meetings will be held on the first Monday of the month at 7:30pm.  When Monday falls on a holiday, the meeting will be held the next Monday unless otherwise designated.
    • Meetings will last no longer than 9:30pm with the first hour of the meeting for business and the second hour for demonstrations.
    • The calendar year will consist of eleven (11) business meetings and one (1) social meeting in December.
    • There will be a quorum of four (4) members plus one (1) officer present to conduct a meeting.
  • Section 3 – Members
    • A member in good standing is a member whose dues are paid in full.  A two meeting grace period will be allowed before a member in arrears is dropped from the membership.  While in arrears, a member may not vote on guild business.
    • There are three (3) categories of members:
      • Single member – person over 18
      • Family member – family unit each member has a vote in accordance with Section 6
      • Association member – a group affiliation; group to have one vote according to Section 6
    • Members may use the Guild’s name and /or logo only to show affiliation to the Guild.
    • All gifts or donations to be given in the Guild’s name must be submitted to the Guild for approval.
    • There will be no work quality requirements for membership.
  • Section 4 – Officers and Duties
    • President (elected office)
    • Duties:
      • Conduct meeting in an orderly manner
      • Appoint committee char persons as needed
      • To sign official letters and documents of the Guild
      • To appoint temporary Secretary or Treasurer should he/she for any reason not be able to complete their term, until a special election can take place.
    • Vice President (elected office)
    • Duties:
      • To carry out all duties of the President in the President’s absence
      • In the event the President is unable to complete his/her term, the Vice President will be appointed President for the remainder term and call a special election to elect a Vice President
    • Recording Secretary
    • Duties:
      • Take minutes of meetings
      • Keep all committee reports
      • Make minutes and all reports of the Guild available to membership at all meetings.
      • Will coordinate newsletter
    • Corresponding Secretary
    • Duties:
      • Take care of routine correspondence in a timely manner and present material for publication to Guild for approval
      • Copy and mail newsletter to all current members
      • Prepare meeting agenda with President and have copies available at meetings.
      • Maintain sign-in sheet
      • In the absence of President and Vice-President, secretaries will call meeting to order and preside until immediate election of Chairperson pro tem (temporary chair)
    • Treasurer
    • Duties:
      • Give financial report at each meeting including an itemized statement showing all expenditures and deposits to be submitted to the Secretary at each meeting.
      • Maintain a membership list
      • Collect dues
      • Maintain current signature cards at bank
      • Cannot write checks or make withdrawals without second signature of another officer not in the same household
  • Section 5 – Dues
    • Annual dues will be assessed in June each year for all members
    • Annual dues:
      • Single – $12.00
      • Family – $17.00
      • Association – $17.00
  • Section 6 – Voting
    • A member in good standing must be present vote on Guild business
    • All regular business will be passed by majority vote
    • Amendments to the By-laws will be passed by a 2/3 majority vote of the members attending.  Amendments shall not be submitted and voted on during the same meeting
    • Officers will be elected once a year from the eligible membership.  Nominations will be accepted at the June meeting.  The election will be held at the July meeting.  The new officers will assume their duties at the August meeting.  In the case of a tie vote, the outgoing President will flip a coin to decide the outcome.
    • The President will call for a Special Election to fill any vacant office.  Nominations and voting will take place at the same meeting due to the urgency of the situation.  The newly elected officer will assume his/her duties immediately.
    • Any officer conducting himself/herself in a manner detrimental to the Guild can be removed from office by a simple majority vote of the entire BLG membership.  A ballot will be mailed to members to be filled out and returned to an appointed member.  Ballots received will be counted at the next meeting.
  • Section 7 – Committees
    • Committees will be set up as required
    • The individual committees will make their own rules
    • Money from the general fund may be distributed to committees by majority vote of the general membership at a regular meeting.
    • All committees will maintain records of their own funds, whether disbursed or earned.  These records are to be reported to the Treasurer for inclusion in the monthly report to the Guild.